Society Rules

Rules
1. The name of the Society shall be THE FRENCH PORCELAIN
SOCIETY.
2. The principal objects of the Society shall be to further advance the
study of French Porcelain of all periods and to further public
knowledge and appreciation of it.
3. In furtherance of these objects the Society may in particular:
a) edit and publish such material as the Council of the Society
may select
b) organise the distribution of publications
c) events
d) bursaries
4. The Society shall aim to meet annually at the time of the
International Ceramic Fair.
5. The Society shall consist of such members, either individuals or
institutions, who are interested in furthering the objects of the
Society and who apply to the Secretary to become members. All
members shall pay an annual subscription of £25 (or the
approximate equivalent sum in foreign currency plus an allowance
for extra postage and Bank charges) or such other sum as may be
fixed by the Society in general meeting. Any member who fails to
pay his annual subscription within 3 months of the due date for
payment shall automatically cease to be a member, unless the
Council shall otherwise decide.
6. The name of the Society and of its publications shall not be used by
any member for any purpose of trade or profit. The copyright of
all articles appearing in the Society’s publications shall be vested
in the Society.
7. All members shall receive free of charge such publications as the
Council may from time to time determine.
8. The affairs of the Society shall be administered by a Council,
consisting of a Chairman and two Honorary Officers – namely,
Treasurer and Secretary – and up to as many ordinary members as
the Council deem necessary. The Council shall be elected each
year at the Annual General Meeting. Vacancies in the Council occurring between Annual General Meetings may be filled by the
Council appointing another ordinary member to be a member of
the Council, and any member so appointed under this rule shall
continue as a member of the Council until the next General Annual
Meeting after his appointment, and then shall be eligible for reelection
at that meeting. Members of the Council should attend
meetings regularly.
9. The Council may also elect an Honorary President and Honorary
Vice-Presidents, not exceeding 6 in number, who shall thereby
become honorary members of the Society. They shall be persons
distinguished by their services to the general objects of the Society.
10.The Secretary or any member of the Council appointed by the
Council as his deputy shall keep a Minute Book and record therein
the business transacted at meetings of the Council and at Annual
General Meetings, and such Minutes shall be signed, after
adoption, by the Chairman at the appropriate meeting next
following.
11.The Council shall have power to co-opt persons whenever
necessary provided that the number of members so co-opted shall
not exceed one third of the membership of the Council.
12.The funds of the Society shall be kept in such Bank as the Council
shall direct. The bank account shall be held in the name of the
Society. Cheques drawn upon the Society’s account shall require
the signature of the Treasurer and of one other Officer of the
Society. The Council shall have the power to invest surplus
monies in such manner as they see fit. The accounts of the Society
which are to be kept by the Treasurer, made up to the 31st March
each year, shall be submitted to an Auditor or Auditors, who shall
be appointed by the Society at the Annual General Meeting.
13.In no circumstances shall any of the assets of the Society at any
time be given or refunded to any member except by way of reimbursement
of reasonable out-of-pocket expenses, or as proper
remuneration for services rendered to the Society by any member
(not being a member of the Council).
14.An annual General Meeting, at such time and place as the Council
may appoint, shall be held, on not less that fourteen days notice
being given to members, normally in June each year, to receive the
Annual Report and Statements of Accounts, to elect the Officer and
Members of the Council and the Auditors, and to transact the
general business of the Society. If after an hour for the time
appointed for an Annual General Meeting a quorum be not present,
the meeting may nevertheless transact such business as is thought
necessary not withstanding the absence of a quorum. 15.Ten members or one-tenth of the membership, whichever is the
greater shall form a quorum for a Meeting of the Society. A
quorum for a meeting of the Council shall be one-third of the
membership of the Council.
16.The Council or any ten members of the Society by requisition to be
signed by those members and addressed to the Secretary may
convene an Extraordinary General Meeting of the Society of which
not less that 42 days notice shall be given to the members. If after
an hour from the time appointed for an Extraordinary General
Meeting a quorum be not present, the Meeting shall be dissolved.
17.The President of the Society or, in his absence, the Chairman of the
Council, shall take the chair at a Meeting of the Society and if
neither be present the Meeting shall elect a Chairman.
18.At any General Meeting of the Society or of the Council, the
resolutions of those present (in person or by proxy) shall be passed
(save as provided in Rules 19 and 20 herein) by a majority. Voting
shall be by show of hands. At General Meetings of the Society and
of the Council the Chairman shall, if necessary, have a casting vote
in addition to his vote as a member of the Society or of the
Council. No member of the Society who is in default of his annual
subscription may vote at any General Meeting of the Society.
19.The Society may be dissolved by Special Resolution passed by a
two-thirds majority of those present (in person or by proxy) and
voting at an Annual or Extraordinary General Meeting of the
Society convened for the purpose, of which at least 21 days notice
shall have been given to the members. Such resolution may give
instructions for the disposal of any assets held by or in the name of
the Society, provided that, if any property remains after the
satisfaction of all debts and liabilities, such property shall not be
paid to or distributed among the members of the Society but shall
be given or transferred to such other charitable institution or
institutions having objects similar to some or all of the objects of
the Society.
20.Alteration to this Constitution shall require a Special Resolution
passed by two-thirds of the members present (in person or by
proxy) and voting at an Annual General Meeting or an
Extraordinary General Meeting of the Society. A resolution for the
alteration of the constitution must be received by the Secretary of
the Society at least 21 days before the meeting at which the
resolution is to be brought forward. At least 21 days’ notice of
such a meeting must be given by the Secretary to the membership
and must include notice of the alteration proposed. Provided that
no alteration made to Clause 2 (objects) Clause 19 (dissolution of the Charity Commissioners or other authority having charitable
jurisdiction shall have been obtained; and no alteration shall be
made which would have the effect of causing the Society to cease
to be a charity in law.
21.At any General Meeting of the Society a member shall be entitled
to vote by proxy in writing, signed by the member to be received
by the Secretary not less than 24 hours before the time appointed
for the Meeting, directing the Chairman to vote on his behalf in
favour of or against any particular resolution or in favour of any
particular candidate or candidates for election to the Council or
authorising the Chairman to vote in his discretion on behalf of the
member.
22.Any period provided for in the rules for the giving of notice of the
General Meeting of the Society shall be treated as running from the
date that notice is posted to the member. The accidental omission
to give notice of a meeting to or the non-receipt of notice of a
meeting, by any member entitled to receive notice shall not
invalidate the proceedings of that meeting.
23.A copy of the Rules shall be sent to every member on joining.